Behind The Double Doors

When to Send Out Save the Dates and Invitations for Your Jacksonville Wedding

Logo for All4One Farms wedding venue in Jacksonville, FL

Planning your wedding involves countless decisions, but one important detail often gets overlooked despite its significance—when to send out save the dates and invitations. These little pieces of stationery set the tone for your big day and ensure your loved ones have all the information they need to celebrate with you. For couples tying the knot in Jacksonville, FL, understanding the ideal timelines for sending these out can make your planning process a whole lot smoother!

Whether you’re hosting a local celebration or inviting guests to a destination wedding, we’ve got you covered with specific timelines, helpful tips, and why All4One Farms could be the perfect backdrop for your dream wedding.Bride and Groom saying their vows at All4One Farms Jacksonville, FL

Save the Dates 101

Save the dates are your guests’ first glimpse into your wedding plans. They’re a friendly “heads-up” to mark their calendars and prepare for your celebration. Here’s what you need to know about when and why to send them.

When to Send Save the Dates

  • For Destination Weddings: If Jacksonville is a destination for most of your guests, send your save the dates 9-12 months in advance. This gives guests plenty of time to arrange travel, book accommodations, and keep your date free.
  • For Local Weddings: If most of your guests are local to Jacksonville or the surrounding areas, aim to send save the dates 6-8 months before the wedding.
  • For Peak Wedding Season: Jacksonville’s peak wedding months, like March, April, October, and November, come with busy calendars for many guests. Consider sending save the dates closer to the 9-month mark to ensure your guests can plan ahead.Bride and Groom kiss as they exit their reception to a host of sparklers.

Key Details to Include

  • Your names (obviously!)
  • The wedding date
  • The city or general location (e.g., Jacksonville, FL)
  • A note that invitations will follow
  • Optional elements like a wedding website or the venue name

Why They Matter

Save the dates take the guesswork out of your guests’ planning process. They help ensure family and friends will be able to celebrate with you, especially if they’re coming from out of town or coordinating with busy schedules.

Pro Tip: All4One Farms’ rolling fields, iconic oak tree, and rustic barn make the perfect image for save the dates. Nothing gets your guests more excited than a sneak peek at your venue!Bride reads a private note from her groom in the bridal suite at All4One Farms

Wedding Invitations 101

If save the dates are the teaser, wedding invitations are the VIP pass. They provide all the essential details your guests need to attend your big day, from the who, what, and when to the dress code and RSVP information.

When to Send Invitations

  • For Destination Weddings: Send invitations 3 months before the wedding date. Since destination weddings often require travel plans, this timeline ensures your guests have all the necessary details while still having time to RSVP.
  • For Local Weddings: For Jacksonville-based weddings with local guests, mail out your invitations 6-8 weeks before the wedding.
  • For Peak Wedding Season: If you’re saying “I do” during Jacksonville’s busy wedding months, it doesn’t hurt to send invitations closer to that 8-week mark. Peak season means competing plans for many guests, so early invites can keep you at the top of their list.The view from the alter at All4One Farms, Jacksonville, FL.

What Should Wedding Invitations Include?

  • Your names and the wedding date (again!)
  • Wedding ceremony and reception details, including the time, venue, and specific address
  • RSVP instructions and deadline
  • Dress code or any specific instructions
  • A note about accommodations or parking options, if necessary

Formal or Digital?

For formal weddings, traditional paper invitations remain a timeless choice. They also create heirloom keepsakes! However, tech-savvy couples planning a modern or casual Jacksonville wedding may opt for eco-friendly digital invites.

Pro Tip: If you’re hosting your wedding at All4One Farms, your invitations could reflect our venue’s rustic yet elegant charm. Think floral motifs or warm earthy tones to match the natural beauty of our property.

RSVP Deadlines and Guest Etiquette

No matter how beautiful your invitations are, they won’t work unless you know how many guests to expect! Setting a clear RSVP date is crucial for planning your food, seating, and overall event details.Bride and Groom at the altar surrounded by oak trees.

Ideal RSVP Timelines

  • For Destination Weddings: Ask guests to RSVP 4-6 weeks before the wedding date. This allows you time to finalize headcounts and share numbers with vendors handling catering, lodging, or transportation.
  • For Local Weddings: A 3-4 week RSVP deadline works well for most Jacksonville weddings.
  • For Early Invites: If you send invitations well before the event (say, 3-6 months early), a longer RSVP window is fine. Just make sure to remind guests as the date approaches.

Communication is Key

No RSVPs? No problem! A polite follow-up is totally fine to ensure you have accurate numbers.

All4One Farms Weddings

Choosing a venue like All4One Farms simplifies your planning process. Our team not only offers unmatched customer service but also understands how to craft an experience that keeps your guests inspired and excited from the moment they receive your save the date. Our farm features a picturesque ceremony site beneath expansive oak trees, a reception barn adorned with twinkle lights, and wide-open fields that create the perfect setting for any theme or season.

Imagine your save the dates including these words, “Join us at All4One Farms in Jacksonville, FL”—what could be better?

Why Timing Is Key

Timely communication with your guests ensures smooth planning as well as maximum attendance. While Jacksonville might seem local to some, destination-worthy elements like All4One Farms make it feel like a getaway for all your loved ones.Sweetheart table decorated with candles and greenery at All4One Farms.

Wrap It All Up

When it comes to sending out save the dates and invitations for your Jacksonville wedding, a little knowledge and planning goes a long way.

  • Save the dates should go out 6–12 months before your wedding, depending on whether it’s local or a destination event.
  • Invitations should arrive 6–8 weeks before the big day, giving guests plenty of time to respond and make travel arrangements.

And finally, make it a point to choose a venue that’s not only memorable but also simplifies your communication process by providing timeless and beautiful backdrops for your wedding stationery.

Take the Next Step

If you’re still searching for the ideal venue, we invite you to tour All4One Farms and see why we’re one of Jacksonville’s most sought-after wedding destinations.

📅 Schedule your tour today by visiting All4One Farms Tour Scheduling. We can’t wait to help you bring your vision to life while creating memories that you and your loved ones will treasure forever!

Happy planning,

Diane

Jacksonville Wedding Venue owner, Diane Lassiter at her desk.

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Thank You for Supporting Locally Owned Venues

We’re so grateful you found your way to our website! Small, locally-owned wedding venues like ours put so much love and care into creating magical weddings. A heartfelt shoutout to other locally owned wedding venues working to turn couples’ dreams into reality—you inspire us every day.

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To our visitors and fellow vendors alike, thank you for supporting local businesses like ours. Consider choosing a locally owned venue to keep the magic alive in communities everywhere!

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